Venue and room blocks, registration, attendee air, and on-site support, run by one team and reported on one budget. The headaches stay with us.
A few details. We reply within 24 hours.
What are you planning?
How many attendees?
When does it happen?
Before we talk about the venue, we look at where the budget and the time go today. In almost every program, it is one of these three.
Pickup runs 30 to 40%, so attendees book outside the block and you absorb the attrition penalty on the rest.
Names, sessions, and rooming lists chased by email, re-entered by hand, and never quite current.
F&B and venue minimums move after the contract, and no one is watching the line items until the final bill.
Set the shape of your meeting. We estimate the budget by category and per attendee, then run the whole thing so it holds.
*Figures use average meeting cost benchmarks for each category and destination, adjusted for hotel level, food and beverage, and production. Directional only, and varies by city, season, and program.
Every traveler deserves to know who is handling their trip. One senior team holds the meeting from the first save-the-date to the final invoice.
Ivanti's sales kickoff drew 400 people in from thirty cities, with registration, flights, and a hotel block that used to live across a dozen spreadsheets.
Pan Am Travel built the Cvent site, booked the air on one manifest, and managed the block to near-full pickup. One coordinator ran the floor, and one invoice closed it out.
From a board offsite of a dozen to a conference of several thousand. The same team sources the venue, books the air, runs registration, and supports the floor.
We negotiate the block, drive attendees into it through the registration site, and track pickup against the contract. The block is right-sized before the cutoff, so unfilled rooms do not turn into penalties.
Yes. We build a custom Cvent site for RSVPs, sessions, and rooming lists, so attendee details flow into one place rather than a stack of spreadsheets.
Yes. Group fares and individual tickets are booked and carried on one manifest, alongside the hotel and registration, so the whole movement sits with one team.
A coordinator who knows the program runs the floor, from check-in through closeout, so issues are handled in the room rather than over email.
One budget covers air, rooms, F&B, space, and ground. You receive one invoice, reconciled and reported line by line, so the final bill holds no surprises.
Pan Am Travel, LLC is part of the Pan Am® family under Pan American World Airways, LLC, the company that carries the name first flown in 1927. The family marks the name's centennial in 2027.
23091 Mill Creek Dr., Laguna Hills, California. Phones answer Mon–Fri, 9AM–5PM PST, and every inquiry receives a reply within 24 hours. After-hours emergency coverage is available as an enhanced service.
Yes. Alongside meetings, Pan Am Travel runs group air, incentive travel, private and group charters, corporate programs, and a leisure practice with access to 1,300+ preferred properties through Signature Travel Network.
We'll build to this estimate and reply within 24 hours.